Top 10 Productivity Apps for Entrepreneurs

entrepreneurship productivity May 12, 2020

BOOM! Here are my top 10 apps for entrepreneurs.

These are the BEST apps for productivity I’ve found in 8 years of business. They help me to be efficient and get more done without putting in more time.

I’ve also thrown in a few additional productivity tips, like “time blocking” for hyper-focus on your tasks and the “Pomodoro Technique” to boost your productivity. 



1. Asana

Asana is a project management app that allows you to create organized lists of tasks for each project, set due dates and invite team members to collaborate.

The app is free with paid features. For example, if you want to access the Gantt Chart feature, which creates a visual timeline of your project, you'll have to pay for the upgrade.

2. Trello

Trello is another project management app that works more visually than Asana, as it organizes your tasks onto boards that you can easily drag to rearrange.

Similar to Asana, you can add team members and due dates, but it's a more visual set-up, so if that's how your brain works, you might like this better than Asana.

3. Slack

This is a team communication tool. It's a free messenger that cuts down on the emails you have to send or read. 

Not only can you chat with your team, but you can also share files and easily integrate other apps to turn conversations into actionable tasks to be completed.

What I love most is that you can organize your chats into different categories, so for example, Mat (my hubs) and I have different chats to manage all of the different parts of Live Long + Hustle. We have different chats for each of our online courses, for content creation, for our website, etc.

You can use this app on desktop and on your phone, so it's super convenient if you're on the go and want to stay up to date on what's happening in your team.

4. Google Calendar

This is the best calendar app I've ever used. It works well as a productivity tool because you can time block your time.

At the beginning of the week, I'll go through my calendar and block off chunks of time for important tasks. I'll also colour code that tasks so that I can see where I'm spending my time at a glance.

For a super simple, but effective workflow, take your tasks from Asana or Trello and transfer them over to Google Calendar, making sure to block off an appropriate chunk of time to get that task completed.

You can also create multiple calendars for different areas of your life. For example, I run two businesses, but sometimes I only want to see the tasks for one of them, so I can easily toggle the other business on or off, as needed. If you're a busy parent, you could use this feature to easily manage your kids' calendars as well without having it clutter up your work calendar.

5. Google Keep

This is a notes app that I use to store all of my ideas, voicenotes, groups of hashtags for my Instagram posts, business cards, basically anything and everything.

Whenever I have an idea, I'll brain dump into a note in Keep and categorize and colour code it. This ensures that even if I'm not ready to put an idea into action yet, it's not forgotten.

You can easily create checklists and add collaborators. This is how Mat and I manage our grocery shopping for the week.

6. Planoly

Planoly is my all-time favourite app for batching and scheduling Instagram posts. I'll create a bunch of content at one time, upload it all into Planoly and schedule them to post automatically. 

Total time saver!

You can also store groups of hashtags in Planoly and add them to your caption or first comment with the click of a button, so that's super handy, too.

I like that Planoly gives me a visual preview of my feed, so I can easily drag and drop images to match the aesthetic I'm going for.

7. Canva

Damn, I love Canva. I honestly don't know where I'd be without it.

You can create gorgeous graphics for almost anything you need in your business - social media posts, logos, freebies, presentations, reports, the list goes on.

There are tons of templates, stock photos, fonts, etc. that you can use to make things look super professional with ease.

8. Focus Keeper

This is a Pomodoro Technique timer that keeps track of your work sprints and breaks, so that you don't have to keep the time, you can just focus.

The Pomodoro Technique starts with a work session for 25 minutes without distractions and then you take a quick 5 minute break.

During your break, make sure you step away from your desk - get up, stretch, walk around.

Then, you'll head back to your desk for another 25 minute sprint and take another 5 minute break. 

Once you've done that for a few rounds, take a longer break, 30 minutes or more. This could be a break for a meal or a work, for example.

When you're done that larger break, you start all over again.

You can imagine how many timers you'd have to set to keep track of all of this by yourself - that's where Focus Keeper comes in. It keeps track of everything and alerts you.

9. Spotify

You might not think of a music app as a productivity app, but music is an effective productivity tool. 

Spotify has amazing playlists to help you get into deep work mode. Check out "Brain Food" and "Deep Focus".

The preset playlists are amazing, but you can also create your own playlists with your favourite tracks. For example, I have a playlist that is all soundtracks for movies and it really helps me get into the zone.

Another great thing about playlists is that they signal your mind that it's work time, especially if you only listen to certain playlists when you're working. Your brain is really good at creating associates and building habits, so use that to your advantage.

Pro tip: Create a playlist just for your Pomodoro work sprints. As soon as you press play, you'll be whizzing right through your to-do list.

10. HubSpot

HubSpot is a Customer Relationship Management Tool (CRM).

It helps you keep track of your clients/customers, set reminders to follow up with them, and add notes and files to each client record.

I like to keep personal details about my clients, like their favourite vacation spots or their kids' names, so that whenever I'm chatting with them, I have easy, personal conversation starters.

I also add any signed contracts to their files, so I can easily pull those up if needed.

If you're in sales (and if you have any type of business, then you're in sales), sometimes it's the 7th follow up where someone actually decides to sign on with you or purchase from you or decide to meet with you, so follow-ups are key.

I've spent thousands of dollars on fancy databases in the past and honestly, HubSpot is so much more intuitive use and it's free. Can't beat that!

Hope these help you stay productive and smash the shit out of your goals!

Do you have an app that you love for productivity? Comment down below and let me know!

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